#Clockedin with Jordan Edwards

Unlock Your Productivity Potential

Jordan Edwards Season 5 Episode 271

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Ready to break free from endless to-do lists that never seem to get shorter? Discover the exact productivity system that transformed my workflow and doubled my output without increasing my working hours.

Most productivity advice falls flat because it focuses on cramming more tasks into your day rather than optimizing how you work. Through years of experimentation, I've developed a three-part system that works with your natural energy patterns instead of against them.

The Power Block Method revolutionizes your schedule by recognizing that different types of work—administrative, creative, and strategic—should be performed during specific times based on your energy levels. By mapping my creative work to mornings when I'm freshest and saving administrative tasks for late afternoon, I immediately saw a dramatic improvement in both quality and efficiency.

Next, the EAD Framework (Eliminate, Automate, Delegate) systematically removes low-value activities from your plate. I share specific examples of how eliminating unnecessary client communications, automating scheduling processes, and delegating podcast production tasks freed up hours each week for high-impact work. The moment I realized someone else could edit my content at 80% of my capability was the moment I reclaimed control of my calendar.

Perhaps most powerful is the 80-20 Focus Principle, revealing that just 4% of your efforts produce 96% of your results. I walk through how identifying my highest-leverage activities led me to close an underperforming coaching group and redirect that energy toward opportunities that required less time while generating significantly more income.

What would you do with twice the productivity? Whether you're looking to scale your business, spend more time with family, or pursue creative passions, this system provides the framework to make it happen. Comment below with your biggest time management challenge, or reach out directly at jordan@edwardsconsulting to discuss how these principles might transform your workflow.

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Email: Jordan@Edwards.Consulting

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Speaker 0:

This is the time management system that doubled my productivity. Today, we're going to be talking about a few things, and the three parts are going to be the power block method, the EAD framework and the 80-20 focus principle. So let's dive in. In this episode. I want you to understand that time management is a concept that we've had for a long time. We've been tracking our time and we've been seeing what goes on, but it's how do we get the most out of our time? How do these people that are so successful get so much done? There's a few different reasons. Part of this this is all gonna be self-worked, right, like? So this is all self-focused. Obviously, you can get more leverage if you start hiring people and getting them to help you and stuff like that, and we're going to talk a little bit about that, but we're going to keep it pretty high level on, like, what can you do to make a difference? So let's dive into the first one, which is the power block method. What does that even mean? So, before we dive into that, I want you to realize that there's three types of work. There's admin work, creative work and strategy work. So let's define those a little bit further.

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What's admin work. Admin work is maybe invoicing, payroll. It's all the operations, it's all the excess, it's all the extra stuff. What is creative work? Creative work is maybe shooting a podcast, shooting a video. Creative work is writing a book, maybe a blog post. So that's kind of your marketing, maybe sales. And then strategy is big picture. That's working on the business, not in the business. So what could you do strategy-wise to really up your productivity?

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So the thing you want to remember about the power block method is, with the three types of work admin, creative and strategy is you want to figure out when you do each one best. So what I mean by that is, for me, admin work when I do too much of it, it takes a lot of my energy. So when is it best for me to do admin work? That's usually in the later afternoon. So what I mean by that is I'll do it towards the end of the day, end of the night, that afternoon session. You don't want me doing admin work in the morning, because then I just get tired and kind of brought down. Creative work I'm really good with in the morning time to the middle of the day. So creative work, that's usually where I want to shoot it because then I get tired by the end of the day, and then that's also because of the way I operate. So I basically go to bed at like 9, 10 o'clock and I'm usually up around like 5 or 6 o'clock.

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And then the last one is strategy. When do I utilize strategy? Strategy for me is a 90-minute block. So this is like I might put this 90 minute block on like a saturday or a sunday, and just completely free time and just focusing on what's going to really move the needle for me.

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Now I want you to note that, as an entrepreneur, you're probably thinking about these things constantly. You're constantly thinking about your clients, how to better serve them, how to get more clients, how to implement some of these systems, what's the best way? You're constantly thinking about this thing and then you start trying to take some action on it, of course. So we sit here and we have to start to realize, like, what is it that's really going to move the needle for us? So for us, for me especially it's understanding our power blocks and it's understanding where you want to do them and where you want to see them. So the first thing I would do if I were you, I would sit there and realize what even is each of the things you do each day, mark them as admin, creative or strategy, and start to sit there and see where am I showing up? Where is this showing up? Am I going in the right direction with this? Is this really something that I'm trying to get done? Because the truth is there might be some stuff that you're doing where it's like I don't even know that it matches any of these three, which that's just not the case. It has to match one of the three. So you want to sit there, identify them and identify if they give you energy or take your energy, and then figure out where you want to start applying them into your life. So like, for example, for this, I have a group that I do coaching for and I do training for. So the way I created that system is that Thursday morning I work on the PowerPoint, usually from 8 to 9 am, then for this presentation on the YouTube and in the studio, I usually prep prior. So I'll do this like 9 to 10 am and then I come in the studio at 11 am so I can practice a little bit, I can get ready, I can get started and I can take on the day.

Speaker 0:

The second framework that you want to think about in the time management system that doubled my productivity is the EAD framework. So this one's massive. The three parts are eliminate, automate and and delegate. What does that mean? Let's start off with eliminate. Eliminate is realizing, like is this worth it or is it not? Am I going in the right direction or am I going in the wrong direction? And what I mean by that is you start to realize like how much stuff are you doing that's just pointless. Like what are you doing that's just not necessary at all and it doesn't provide any value. So one of the things for me that I realized is I have some clients and after each of my client calls I ask them hey, do you want me to email you the entire sheet and our notes and our video? Do you want me to email you all of that or do you want me to just text you your action steps? I realize that a lot of people like just the action steps. So I ask them to see what makes sense for them, because if you're over providing on something that no one's going to see or realize, it doesn't always help you. It doesn't always move the needle in the right direction. So that's what I started to do, because I started to realize, like, hey, I don't have to do this extra work because they don't even appreciate it. So it's realizing that what's the unnecessary stuff.

Speaker 0:

Two automation. What are you doing? Repetitive. So a good example of automation for me is with a lot of people I was going through and I was actually writing down. I was scheduling a lot of meetings and I was wasting a lot of time looking for how to schedule, and I was wasting a lot of time looking for how to schedule. So what I started to do was I got these Ling, calendly or TidyCal and what happened there was they can hop into my schedule and see when I'm available. So now this entire idea of going back and forth and scheduling all this time together doesn't have to be the case. What we can do could be a lot easier from that, because what ends up happening is, instead of exchanging eight emails back and forth, we can just send the additional link and then it can automate it, and what that will do is that will allow us to not have this repetitive task anymore.

Speaker 0:

The other thing you wanna do is you wanna automate a lot of different stuff. So the other big thing that I started diving into is I have you book call and if you book that call, what does that link look like? What does the follow up look like? How do people get more captivated to want to work with you more? So you really want to automate this, but anything you automate, you have to be very prepared and really look into that and make sure that the system's working better than it was before.

Speaker 0:

Another thing that I started to automate, that I started to realize or even actually utilize, is AI, and I started utilizing AI to help me with my frameworks on how I was going to think about these different topics and these different conversations that I'm here presenting to you guys. So what I ended up doing was I created different GBTs that helped me with different things so that I can get the topics that you guys are captivated on, the things that you're interested in and time management was obviously one of them and then the last part is delegate. So what does delegate mean? Delegate means if someone can do it 80% as well as you, you should have them delegate. So what I ended up doing with my podcast is I delegated out all the stuff that I don't do very well. So what does that mean? That means we're talking about the stuff like, for instance, with this there's two cameras here.

Speaker 0:

I'm not the best editor, so I have the office edit every single time. I have the producers edit it every single time. What else am I not that good at? Well, I get the clips and then to schedule them and to post them on all the different platforms. I have someone on my team help me with that. Why? Because they're just better at it than me and they help me put it all together, which is convenient. But what does that also do? That allows me more time to think about the things that are moving the needle for me, so that we can get closer to our goals that we want to accomplish. Right, because it's not always as easy as hey, we're just going to do this and we're going to reach our goals. No, you have to try to remove things from your plate, delegate or automate things from your plate so that you can get more of your time back, so you could be in your zone of genius, which is what we want to focus on.

Speaker 0:

And then the last part is the 80-20 principle. What does that mean? That means that 80% of your results come from 20% of your people Interesting. So that means, in all the money you have or all the business you have, 20% of all the money comes from. 80% of all the money comes from 20% of the people. Okay, let's go a little bit deeper. If you take that to another 80-20 principle squared now, you're at 96 and 4. That means 4% of your people are producing 96% of the results. So you should start to sit there and think Kind of really start to evaluate during your strategy sessions, of course and start to think about where did my money come from? Where did the best results come from? Where should I be diving in and giving more time to? And this can be a very challenging thing because as we sit there, we're constantly thinking about different ways of iterating.

Speaker 0:

But you want to take inventory of this, the 80-20 principle, and really realize what is it that's going to move the needle for you? What is it that has moved the needle for you that you haven't become aware of? So that's why I want you to start pondering the 80-20 principle, asking yourself where did your money come from? Where did your clients come from? How did your business grow? Where did you get these referrals from. Where's the origin of all this?

Speaker 0:

And you have to figure out who your superstars are. You have to figure out who's on your team and they might have an unofficial sales role, but they might get you more sales than anybody else. So you have to sit there and start to think to yourself how am I going to make the most of this? How am I going to reach that next level? And how am I going to reach that next level and how am I going to get there? And the way by doing it is realizing it's a reallocation of time. You want to be firing yourself from daily jobs all the time. You want to try to remove as many responsibilities as you can so that you can be focusing on that 80-20. Because in essence, you are the 80-20. You have clients that are the 80-20 for you that you get 80% of the results from, and it only takes 20% of the time. So you start to realize, like what was a waste of time and what wasn't.

Speaker 0:

For me, this happened where I was running another coaching group and I was realizing that I was really pushing a lot of it. I was bringing a lot of the energy, I was bringing a lot of the effort and it was taking 80% of my time and was only getting 20% of the results. So that's not a good play. So what I ended up doing was I closed down that group and then, a few weeks later, I got the opportunity to start running another group for somebody and helping them in their business, and what ended up happening was I was now putting in 20% of my effort and getting 80% of my results.

Speaker 0:

So my point is you might be in the right place, you might be in the right time, but the thing that might be missing for you is that zone of hey, am I doing this correctly?

Speaker 0:

Could I get another perspective?

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Could I get another framework? Could I get a different way of looking at this so I can yield better results for myself and my people? And that's what you want to realize. Because the real like, what's the point of the time management system that doubled my productivity if you don't start applying it to your life? And what's the point of it if you don't realize what you want to do with your extra time? So I want you guys to start to sit there and realize like, hey, productivity is important, and doubling it's obviously awesome, and tripling it's even better.

Speaker 0:

But how does it really happen? It happens with the power block method, the EAD framework and the 80-20 focus principle. So I want you to start to think about that and become aware of where are you allocating your time, where are you not and where should you be. And if you need help with any of this, please comment below or click my link in the show notes, and I'd love to connect with you. My email is jordanatedwardsconsulting. No com, no, anything. It's at jordanatedwardsconsulting. I look forward from hearing from you and connecting in the near, near future. Hope you have an amazing day and keep clock.